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How to accelerate project delivery and minimize risk in an increasingly complicated technical and regulatory landscape: HIPP's strategic CapEX project insights

To identify the best value proposal when bidding your next project be sure to use the following insights to improve your business outcomes: 

1

Be sure to level-set the project management aspects of the project. We often see clients provide strong technical scope write-ups in their RFPs but miss important details, which can have a major impact on cost. For example: 

  • ​​The number of design reviews, site visits, and progress meetings desired.  

  • Who is expected to specify the process equipment - the design team or client?

2

Be sure to use construction administration services and define the level of support expected with a quantified number of hours in the RFP. For Example: 

  • ​​Have each bidder include a budgetary T&E estimate for construction administration services equal to 25% of their design labor estimate. 

  • Ensure the desired construction administration services are clearly identified in the scope. To ensure construction quality and successful project outcome, we recommend the following CA tasks as a minimum effort:

    • ​​Respond to Requests for Information (RFI)

    • Process shop drawings and submittals

    • ​Process Change Orders

    • Review material test reports

    • Provide final as-built record drawings

    • Conduct periodic quality surveys  

3

Be sure the starting point, project objectives, and existing conditions are clearly defined. For Example: 

  • Describe the availability, format, and condition of the existing facility and utility drawings or BIM model. Is the information accurate, available, and in what format?

  • Ensure all project objectives are clearly defined, including secondary objectives like LEED certification or meeting zero carbon initiatives.  

  • Don’t forget to include the adjacent spaces that share utilities with the project area in your RFP scope descriptions. For example, changes to one room may seem simple. Still, should that room share HVAC with additional classified areas, the required design effort may be orders of magnitude greater to address risk elements like continuity of operations, product contamination protection, validated space changes, and operator protection.      

BONUS INSIGHT

4

For large cGMP capital projects such as greenfield facilities or new filling line additions, be sure to integrate your CQV team as part of the total project delivery team at the start of the project. Having CQV resources participating in design reviews while supporting the development of user requirement specifications, change control, and validation master planning will pay major dividends by accelerating the CQV phases of the project.

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